EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
·Develop and maintain systems, methods and procedures to facilitate grant accounting and budgeting.
·Aid in the development of the yearly grant budget for submittal to management, the Finance Department and the BOCC.
·Prepare cost allocations when appropriate.
·Monitor cost allocations to ensure formulas are accurate and in compliance.
·Prepare fiscal and budget reports for management and oversight boards.
·Prepare all expenditure authorizations (EA) and associated business information summaries (BIS) if appropriate.
·Quality control check of all vouchers, P-Card Statements, etc. prior to submission to the grant administrator for signature.
·Assist the grant administrator with preparation of the program plans that include original expenditure budget summaries and cost projections.
·Preparation of the annual grant cost projection and follow-up to ensure expenditures are within budget.
·Monthly monitoring of all program expenditures to ensure that expenditures have been charged to the correct program.
·Prepare/track a monthly budget projection for each program to ensure compliance with allowable expenditures per contract or plan.
·Prepare routine and/or ad hoc reports as determined by the grant administrator.
·Prepare annual sample of vouchers and P-Card expenditures for audit as appropriate.
·Meet monthly with grant administrator to discuss and project all budget/fiscal matters for the following month.
·Prepare monthly expense report for grant administrator and supervisors.
·Complete reports for the grantors per contract.
·Monitor and draw down cash for program costs.
·Attend financial managers meetings as appropriate. ·Prepare yearly contract close out.
·Prepare historical trend analysis information of actual expenditures by program.
·Prepare a monthly line item budget by program, which supports tracking of the yearly grant budget.
·Prepare cost/benefit analyses for programs and outcomes resulting from dollars spent.
·Track day-to-day operational expenditures and advise the administrator on specific program monies in each program.
·Monitor contract monies, tracking amounts billed and paid allocations.
·Work with county and state auditors.
·Coordinate and assemble materials for annual budgets, and monthly financial review.
·Aid in the enforcement of grant policies and procedures.
·Perform other related duties and responsibilities as required.